Register easily with SOKRATES: A digital solution for schools and childcare facilities

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Simply register with SOKRATES: The digital solution for schools and childcare facilities

Registering children for school and educational as well as childcare facilities is one of the most important administrative tasks in the education system. For parents and guardians, it involves a considerable amount of paperwork and time. For schools and childcare providers, it is a major logistical undertaking. With the new digital solutions, “SOKRATES School Registration” and “SOKRATES KiB Registration,” we—an Austrian software provider—are providing decisive impetus toward digitalization in collaboration with Quarto Software GmbH and their product, “edu.ON.” Both tools offer a completely digital registration process that is efficient, clear, and easy to use for families, schools, and childcare facilities.

Why digital registration makes sense

Traditional enrollment and admission procedures often involve paperwork, personal contact, confusing forms, and waiting parents. In metropolitan areas or at the beginning of a new school year, these procedures can lead to organizational bottlenecks and uncertainty.

SOKRATES School Registration – the efficient Way to enroll

SOKRATES School Registration is a web-based add-on that digitizes the entire school registration process. Integrated into the SOKRATES school management system, it enables parents to:

enter registration data online via their browser
upload all relevant documents (e.g., registration forms, report cards) directly into the system
track the status of their registration in real time

Advantages for parents, schools, and administrators

Digital school registration offers advantages for everyone involved:

Parents enjoy a flexible, time-saving, paperless process without duplicate data entry.
Schools retain full control over the admissions process and can use the system to manage administration, communication, and exams.
Administrative staff benefit from automated processes, clear data flows, and reduced error rates because data is stored directly in the SOKRATES system.

How it works in practice

The process is intuitive:

Online registration

Parents enter their child’s details via their browser and confirm their email address.

Document upload

All information and documents are submitted digitally.

Status overview

The current registration status can be viewed at any time, and includes automatic notifications.

School administration

Schools can customize text fields, manage phases, and communicate directly with parents.

Acceptance and ranking

If selection procedures are necessary, they are mapped in the system.

Digital acceptances/rejections

Personalized messages are sent digitally.

Seamless integration

All data is transferred without media discontinuity and is available for further school processes.

This workflow prevents duplicate entries, minimizes errors, and ensures consistent processes, which is a big step toward modern, digital school registration.

You can find more information about the SOKRATES school registration process here:

SOKRATES school registration »

SOKRATES KiB Registration: Structured Registration for Childcare Facilities

Similar to the school version, a digital tool has been created for childcare facilities. SOKRATES KiB Registration. This tool is aimed at:

Kindergartens
Nurseries and elementary education groups
Afternoon care services
Municipal and community-owned care providers

What does SOKRATES KiB Registration offer?

It is the first system to completely digitize the enrollment process in childcare. Parents can register their children online and select the desired childcare modules or times. All data is transferred directly to the SOKRATES KiB management system, where it can be used for evaluation, planning, and communication.

Key advantages at a glance

Completely digital process

From registration to status tracking, there is no paper chaos.

Flexible settings

Care facilities can customize their information and texts.

Module selection

Parents can select care times and additional modules, such as lunch or afternoon care, with one click.

Automatic data flow

Information flows directly and securely into the SOKRATES KiB management system.

Transparency for all

Parents can view the status of their registration at any time, and childcare facilities can keep track of available spots and capacity.

Process and functions

The digital process is based on clear, multi-stage steps.

Start of online registration
Data entry, including selection of childcare options
Overview of registration status, including notifications
Central administration and communication
Digital confirmations or rejections
Automatic data import into the administration system

This transforms a tedious administrative task into a structured electronic process, which is convenient for parents and efficient for childcare facilities.

You can find more information about the SOKRATES KiB registration process here:

More about SOKRATES KiB registration »

Digital Registration: A Milestone for Educational Institutions and Families

In collaboration with Quarto Software GmbH, we are setting an important standard for the digital future of education management with SOKRATES School Registration and SOKRATES KiB Registration. These two add-ons simplify administrative work, reduce errors, and create reliable, transparent interfaces between parents, schools, and childcare facilities.

These solutions contribute to increased efficiency and strengthen families’ trust in digital administrative processes, an essential step in the digitization of education in Austria and beyond.